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Executive Assistant (Law Firm Experience Only)

Wilmington, DE

Job Title: Executive Assistant
Location: Wilmington, DE
FLSA Status: Non-Exempt
Reports to: Partner

Salary Range: $80,000 - $100,000

Job Description:

SourceProSearch seeks an Executive Assistant for our Delaware Office partners. The ideal candidate will have 3+ years of experience working as an Executive Assistant to the Managing Partner or Chairperson, along with 3+ years of experience in a law firm environment, including supporting multiple attorneys simultaneously. This role is a full-time, in-office position.

Job Requirements:

  • Display professionalism, integrity, and maintain the highest ethical standards and confidentiality.
  • Reliable and punctual.
  • Pay close attention to detail and understand written and oral instructions.
  • Proactive, highly organized, and efficient with the ability to multitask and prioritize multiple time-sensitive projects.
  • Excellent written and verbal communication skills.
  • Ability to effectively and tactfully communicate in a polished and professional manner with individuals on all levels.
  • Proficient in all MS Office 2010 applications.
  • Balance multiple priorities by considering risk, importance, and urgency.
  • Assimilate unfamiliar issues rapidly and anticipate/resolve potential problems.


  • Learn/maintain knowledge of attorneys' practice and client/matter history.
  • Answer calls for DE Partner and the main phone line in the DE office.
  • Arrange and manage attorneys’ calendars, including scheduling meetings, lunches, and travel.
  • Enter attorneys' time and expense reimbursement requests.
  • Assist in projects and handle delegated sensitive and emergent emails and calls from clients, court personnel, and other contacts of assigned attorneys.
  • Organize and maintain electronic and paper client files and keep filing up-to-date.
  • Assist attorneys in managing their competing priorities by proactively assuming responsibility for items that can be delegated and rescheduling attorneys' commitments to be more effective.
  • Assist attorneys in assuring timely completion of assigned projects as needed.

Growth Opportunity in Office Managerial Areas:

  • Ongoing e-file training of Junior Paralegals and CLE/Attorney yearly registrations.
  • Maintain monthly bank statements, prepare check requests, and request deposits.
  • Office onboarding for all new hires in the DE office.
  • Manage DE office facilities, including but not limited to security keycards, copy machine maintenance, and communications to and from the building/landlord.

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