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Billing Coordinator
New York, NYSourceProSearch is conducting a search for Billing Coordinator who is responsible for generating client invoices and working closely with a number of attorneys and staff to ensure that invoices meet the standards for content, timeliness and format established by clients.
Essential duties and responsibilities include the following. Other duties may be assigned:
· Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences while managing the complete billing process for assigned billing responsible attorneys
· Familiar with Paperless Proforma
· Edit and finalize invoices based on instructions provided by the billing responsible attorneys and client guidelines; maintain and update billing instructions in Elite or Elite 3E
· Submit electronic invoices via e-billing guidelines; be able to add timekeepers for rate approvals; resolve issues arising from transmitted bills (rejections, deductions)
· Respond to information requests from lawyers, clients and staff related to client billings
· Monitor invoices submitted through the various e-billing systems to ensure submission, including following up with clients concerning the opening of matters in the various e-billing sites
· Follow-up with billing responsible attorneys to ensure timely processing of bills
· Research proformas or billing-related inquiries
· Strong computer technology skills including competent Excel skills
· Assist with special projects on various issues as needed
· 4+ years in similar position
· Bachelor’s degree preferred, but not required
· Law firm or professional services experience preferred
· Must be proficient in Elite, Elite 3E and e-Billing Hub
· Must be familiar with Microsoft Word, Excel and Outlook
· Strong analytical skills
· Strong experience with a wide array of e-billing vendors, including but not limited to: Serengeti, Counsel Link, Tymetrix as well as LEDES file knowledge
· Strong knowledge of insurance related billing
· Ability to demonstrate self-motivation and ownership of assigned work
· Ability to interact with legal and administrative personnel
· Ability to keep Billing Manager informed of all billing issues
· Strong attention to detail and organizational skills
· Ability to prioritize and manage numerous initiatives and activities simultaneously in a fast-paced, demanding environment
· Ability to work independently as well as in a team setting
The expected salary range for this position ranges from $90,000 - $105,000.
· Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences while managing the complete billing process for assigned billing responsible attorneys
· Familiar with Paperless Proforma
· Edit and finalize invoices based on instructions provided by the billing responsible attorneys and client guidelines; maintain and update billing instructions in Elite or Elite 3E
· Submit electronic invoices via e-billing guidelines; be able to add timekeepers for rate approvals; resolve issues arising from transmitted bills (rejections, deductions)
· Respond to information requests from lawyers, clients and staff related to client billings
· Monitor invoices submitted through the various e-billing systems to ensure submission, including following up with clients concerning the opening of matters in the various e-billing sites
· Follow-up with billing responsible attorneys to ensure timely processing of bills
· Research proformas or billing-related inquiries
· Strong computer technology skills including competent Excel skills
· Assist with special projects on various issues as needed
Education and/or Experience
· Bachelor’s degree preferred, but not required
· Law firm or professional services experience preferred
Computer Skills
· Must be familiar with Microsoft Word, Excel and Outlook
Other Skills and Abilities
· Strong experience with a wide array of e-billing vendors, including but not limited to: Serengeti, Counsel Link, Tymetrix as well as LEDES file knowledge
· Strong knowledge of insurance related billing
· Ability to demonstrate self-motivation and ownership of assigned work
· Ability to interact with legal and administrative personnel
· Ability to keep Billing Manager informed of all billing issues
· Strong attention to detail and organizational skills
· Ability to prioritize and manage numerous initiatives and activities simultaneously in a fast-paced, demanding environment
· Ability to work independently as well as in a team setting
The expected salary range for this position ranges from $90,000 - $105,000.