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Commercial Litigation Secretary

New York, NY
We are conducting a search for an experienced Commercial Litigation Secretary for a top-rated law firm to be based in the New York office.
What You'll Do:
  • Perform daily administrative tasks;
  • Answering, screening telephone calls and taking messages for attorneys;
  • Editing and revising documents;
  • Assist with document conversion and clean up documents; create and revise legal
    documents adhering to Firm styles and guidelines;
  • Court filings through the E-filing system for both Federal Court and State Court;
  • Create and edit Tables of Authorities and Tables of Contents;
  • Enter and edit attorney time entries;
  • Fill out expense reports;
  • Filing documents in case files;
  • Preparing outgoing mail and sorting incoming mail;
  • Perform day to day duties of department secretary;
  • May be assigned coverage of a particular secretarial absence.
What You'll Bring:
  • Min 10 years litigation experience;
  • Minimum HS diploma;
  • Strong secretarial organizational skills;
  • Extraordinary attention to detail;
  • Excellent communication and interpersonal skills;
  • Ability to work independently and complete a high volume of work in a timely manner;
  • Ability to multitask and prioritize assignments while consistently delivering quality work product to both attorneys and clients;
  • Proven experience performing under pressure in a fast paced environment, both individually and within a team setting;
  • Flexibility to occasionally arrive early or stay late as necessary;
  • Proficiency with Microsoft Office 365, Manage Document Management System, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation System and Compulaw;
  • Positive attitude, ability to interact well with all support staff, professional staff and clients;
  • Holds a current Notary Public commission or will acquire a Notary within the first 6 months of employment;
  • Professional demeanor and appearance.

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