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 Word Processing Specialist

Newark, NJ
SourcePro Search is conducting a search for a Word Processing Specialist for a top-rated law firm to be based in the New York office.
The ideal candidate will be the go-to person for users needing help with word processing and document issues. The role demands a strong grasp of technology and a quick-learning attitude. Being friendly and professional is a must, along with a commitment to excellent customer service. The ideal candidate is self-driven, adaptable, and ready to go above and beyond to fix problems. Effective communication and interpersonal skills are key for success.
What You'll Do:
  • Document production and editing utilizing Windows10, Office 2016, Office 365, iManage, Word, Excel and PowerPoint, Microsoft Outlook, Nuance PDF Converter, Adobe Acrobat, Kofax, Best Authority, Westlaw, Lexis, Aderant, and similar software;
  • Assist with Applications Upgrade testing and recommendations;
  • Assist with document conversion and clean up; create and revise complex legal
    documents adhering to Firm’s styles and guidelines;
  • User support and customer service. Providing technical assistance via e-mail, phone,
    helpdesk ticketing system and in-person;
  • Printing of complex documents;
  • Facilitating the creation/editing of Table of Authorities and Table of Contents using Best
    Authority; hyperlinking utilizing Westlaw and Lexis; Bookmarking
  • Data entry using various software applications and/or transcripts of analog/digital
    dictation; (BigHand)
  • Knowledge and competence in E-Filing in both Federal and State Courts in NJ/NY
  • Knowledge and competence for In-Person/Virtual Notarization
  • Perform duties of department secretary when requested or required by department operations.
What You'll Bring:
  • Minimum of 5 years law firm secretarial and/or word processing experience;
  • Advanced knowledge of multiple legal software: Microsoft Suite (Word, Outlook, Excel,
    PowerPoint), Windows 10, Office 2016, Office 365, iManage);
  • Ability to multi task, effectively meet deadlines;
  • Strong Customer Service Skills;
  • Strong problem-solving skills;
  • Strong organizational and interpersonal skills;
  • Strong oral and written communication skills;
  • Ability to quickly learn new technology and develop computer skills as required to meet
    users questions;
  • Ability to work independently while contributing to the team.

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