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Executive Assistant /Legal Secretary (Law Firm Experience)
New York, NYWe are conducting a search for a Superstar Corporate Law Firm Executive Assistant/Legal Secretary!
Are you ready to embark on an exciting journey as a key member of our global law firm team? We're seeking a dynamic individual to take on the role of Executive Assistant/Legal Secretary, but this is far from your typical desk job. In this position, you'll be a master of multitasking, a problem-solving whiz, and a guardian of our partner's day-to-day success.
What You'll Do:
Concierge Extraordinaire:
- Keeping our partner's schedule in tip-top shape
- Making sure everything runs like clockwork for our fee earners
- Expertly coordinating meetings and smoothing out potential hiccups
- Herding our attorneys to meetings, ensuring they're armed with the right tools
Master of Communications:
- Answering calls with a dash of professionalism
- Skillfully managing emails and mail, getting them where they need to go
- Playing mail detective and ensuring no task goes unfinished
Travel Wizard:
- Crafting comprehensive travel experiences
- Booking flights, hotels, and more
- Creating itineraries that'll make travelers' hearts skip a beat
Document Dynamo:
- Preparing client documents and correspondence
- Typing up various documents, including legal materials
- Being the quality control expert, ensuring everything is perfect
Financial Guru:
- Making the billing process look like a breeze
- Taking care of expense claims and ensuring accuracy
- Coordinating with the billing team to ensure nothing falls through the cracks
Business Development Dynamo:
- Organizing client events, big and small
- Keeping our records up to date
- Building relationships and helping our team stay informed
What You'll Bring:
- A minimum of 15 years of secretarial experience at a global firm
- Bachelor's degree preferred
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Experience with iManage and 3E Elite is a plus
- Flexibility and the ability to work on-site 3 days a week
- Top-notch organizational skills and an eagle eye for detail
- A proactive problem-solver
- Someone who brings a positive attitude to everything they do
- A guardian of trust and confidentiality
- Stellar communication skills, both written and verbal
- An adaptable team player who thrives in an ever-changing role
- A commitment to personal development and improving your skills