Executive Assistants (2 Positions) - New York

What You'll Do:

As an Executive Assistant in our New York office, you will provide high-level administrative support to our team, with a focus on personal injury (PI) cases. Your key responsibilities will include:

• Administrative Support:

  • Manage daily administrative tasks, including scheduling, email correspondence, and document preparation.
  • Assist with the preparation and organization of case files, ensuring all documents are accurate and up-to-date.

• Case Management:

  • Provide support on some personal injury cases, including document retrieval, case file management, and coordination with attorneys.
  • Prepare and finalize documents related to PI cases in accordance with firm standards and procedures.

• Organization and Coordination:

  • Maintain organized records and filing systems.
  • Coordinate meetings, conference calls, and appointments for attorneys and other staff members.

• Communication:

  • Serve as a point of contact for clients, answering inquiries and providing information as needed.
  • Handle incoming and outgoing communications, ensuring timely responses and follow-ups.

What You'll Bring:

• Experience:

  • Minimum of 5 years of experience as an administrative assistant, with at least 3 years in a legal setting, preferably in personal injury.
  • Proven ability to manage administrative tasks and support case management activities.

• Skills:

  • Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and document management software.

• Attributes:

  • Detail-oriented with a high level of accuracy.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and the ability to take initiative.

Salary:

The expected salary for these positions is up to $100,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.