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Executive Assistant (Law Firm Experience Only)

New York, NY

Executive Assistant

SourceProSearch is looking Executive Assistant that will provide comprehensive support to the Chief Operating Officer of a highly-respected NYC real estate development and management company. This role entails managing the COO's daily calendar, handling correspondence, making travel arrangements, and conducting general research.

General Responsibilities:

  • Manage the Chief Operating Officer's daily calendar and electronic address book.
  • Schedule appointments, arrange conference calls, plan meetings, and organize luncheons.
  • Handle telephone calls, sort mail, manage subscriptions, and maintain personal, investment, and office files.
  • Serve as a liaison between the COO and department managers and staff.
  • Prepare internal and external correspondence and talking points for public presentations.
  • Update and maintain property databases for analytics.
  • Copy and circulate monthly journals.

Measures of Accountability: The Executive Assistant will be accountable for:

  • Timely and effective compliance with all responsibilities.
  • Willingness to learn, adapt, and accept new responsibilities.
  • Adherence to the highest standards of professional integrity and confidentiality.
  • Dedication to the role and commitment to finding more efficient methods to streamline tasks.

Hiring Specifications:

  • Minimum of 4 years of related work experience, preferably in real estate or property management.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).
  • Excellent general administrative and clerical skills.
  • Bachelor's degree.
  • Strong communication skills (verbal and written).
  • Highly developed planning, organizational, and prioritization abilities.
  • Must be polished with A+ presentation skills.
  • Ability to thrive in a high-pressure, deadline-oriented work environment.

Work Schedule: 4 days in the office, Fridays working from home.

Salary: Up to $110,000 per year, with excellent compensation package

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