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Trademark Administrator

Philadelphia, PA
SourcePro Search is conducting a search for an experienced Administrator for our large law firm client.  This role will  be based in the Philadelphia office of this global law firm and offers a high base salary and excellent benefits. 
  • Reviews, sorts, routes, and files in IManage PTO and foreign counsel mail, faxes and emails
  • Assists with trademark prosecution and portfolio management, including working with outside agents on searches, filings and oppositions
  • Drafts letters of advice to clients regarding foreign registration and renewal certificates
  • Drafts letters of advice to clients regarding U.S. prosecution and maintenance
  • Supervises records and filing function of trademark files
  • Dockets and de-dockets deadlines for domestic, international and Madrid Protocol trademarks
  • Manages and maintains docket database for all marks worldwide
  • Generates reports from docket database including client reports, deadline reports, and ad hoc requests
  • Reviews and monitors docket to ensure deadlines are met
  • Assists attorneys with trademark clearances, cancellation actions, and registration renewals
  • Assists attorneys with matters relating to opposition, cancellation, and infringement
  • Assists attorneys with online content, domain disputes, and researching domain name matters
  • Corresponds with foreign counsel regarding active trademark matters
  • Reviews and processes foreign counsel invoices; corresponds with vendor regarding outstanding invoices and statements of account
  • Generates Global Estimator Reports
  • Maintains Deposit Account at USPTO and coordinates with Finance
  • Prepares new matter reports and engagement letters
  • Prepares and follows up on specialized proformas and invoices for multinational clients; provides clients with estimates and budgets. Maintains contacts in DechertCRM
  • Coordinates arrangements of group attendance and itineraries at professional meetings and conferences
  • Coordinates department orientation of new personnel
  • Schedules Trademark Group meetings
  • Assists with preparation of marketing materials for client development purposes
  • Liaises with IT personnel and vendors to address issues with docket database
  • Bachelor’s Degree required.
  • Minimum of 3 years of Trademark/IP Administration (Foreign & US) experience in a law firm.
  • Solid working knowledge of iManage, Word, Excel, Elite, Legal Key, Carpe Diem, Global Estimator, as well as CPi.

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