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Legal Records Manager

Roseland, NJ
SourcePro Search is conducting a search for a Legal Records Manager with 2+ years of law firm and management experience for our law firm client.
What You Will Do:
The Records Manager oversees the daily operations of the records team. Leveraging a deep understanding of established records and data management principles, the Records Manager is tasked with creating, maintaining, and implementing efficient systems for the creation, usage, maintenance, and disposal of client and administrative records across the entire firm.
  • Developing, implementing, and updating departmental policies and procedures.
  • Managing staff; providing performance counseling/guidance, conducting performance evaluations, and making salary and disciplinary recommendations for staff.
  • Managing workflow and workload distribution across the team while providing hands-on support as needed.
  • Leading the records team by coaching, mentoring, and resolving issues to support operations, articulate goals, recognize individual achievement and facilitate and encourage continuing education and development of the team.
  • Managing records retention program and records transfer/release procedures.
  • New employee orientation, introducing paralegals and secretaries to the firm’s records management procedures.
  • Developing and maintaining training and procedural documentation.
  • Staying abreast of best practices in the records management environment.
  • Assessing staff, equipment, technology, space, and supply needs.
  • Monitoring expenses, reviewing invoices, and assisting with budget forecasts.
  • Maintaining up-to-date relevant department information on the Records page on the firm intranet (HUB)
  • Maintaining close working relationships other firm departments as necessary.
What You'll Bring:
  • Two years' experience in a law firm records environment, as well as two years’ supervisory/management experience.
  • Strong computer and database skills, with experience utilizing legal-specific systems preferred.
  • Advanced verbal and written communication skills.
  • Strong analytical, interpersonal and organizational skills.
  • Ability to work productively with all levels of firm personnel.
  • Be familiar with and adhere to all firm policies and procedures.
Schedule: Full-time, Monday – Friday

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